When you join a meeting, your name, email address and/or phone number may be viewable by other session participants in the attendee list. By joining, you’re agreeing to this experience.

Privacy Policy

At Cadence 3, personal privacy and the security of our clients’ and employees’ information are of paramount concern. Under no circumstances will a Cadence 3 employee, or a contractor/agent to Cadence 3 (collectively “Cadence 3”) sell or share any personal or product information about customers (individually or] collectively, “User” or “Users”) to or with any person or organization except those authorized by the individual, or as may be required by law or court order. By providing an email address during business and marketing activities, customers give Cadence 3 permission to follow up with service communications, e-newsletters and other electronic correspondence.

Cadence 3 values the privacy of our clients, their employees, their customers, and others that use Cadence 3 to manage meetings at B2B events such as industry events, trade shows, customer forums, and that otherwise use www.Cadence 3.com and services (collectively, the “Service”). This Privacy Policy details Cadence 3’s information-handling practices with respect to information you provide to us or that we learn from your use of the Service and tells you how we may collect, use, and in some instances share this information. By using our Services you are consenting to Cadence 3 processing your information as described in this Privacy Policy now and as amended by us. These

uses include the collection, storage and deletion, disclosure and transfer of your information to and from the United States to provide you with the Services you have requested.

Cadence 3 does not sell or exchange any email addresses or client and product related information. We help keep personal and account information secure by adhering to best practices in technology: We help protect against unauthorized access and alteration to customer data using malware detection and prevention, firewalls, and other industry-standard technologies. Further, we ensure our technology providers are leaders in the industry for protection of data. Cadence 3 protects and encrypts sensitive information transmitted online and uses advanced technologies for information backup and recovery.

If you have any questions or comments about our practices or this Privacy Policy please contact us at privacy@cadence3.com.

The Information Cadence 3 Collects

Personal Information: In its course of business, Cadence 3 collects personal information from its Users. This information includes contact information, such as their name, company name, address, business contact information, phone number, and e-mail address. Additionally, to the extent any other information (such as, but not necessarily limited to, a personal profile, unique identifier, biometric information, and/or IP address) is associated or combined with PII, then such information also will be considered PII. Personal Information may not, however, include social security number, driver’s license number bank account information, credit rating, or other personal financial data.

User Information: Content along with all other information related to your use of the Service, including, but not limited to, meeting times, meeting occurrences and meeting logistics is stored and maintained on Cadence 3’s third-party server hosting partner.

“Cookies” Information: When you access the Service, we may send one or more cookies – small text files containing a string of alphanumeric characters – to your computer. Cadence 3 may use both session cookies and persistent cookies. A session cookie disappears after you close your browser. A persistent cookie remains after you close your browser and may be used by your browser on subsequent visits to the Service. Persistent cookies can be removed. Please review your web browser “Help” file to learn the best way to modify your cookie settings. Please note that disabling cookies may prevent you from accessing some of the functionality available via the Service.

Log Information: Like many website’s our servers automatically record information that your browser sends whenever you visit a website (“Log Information”). This Log Information may include information such as your IP address, date and time, browser type and the domain from which you are visiting. For most users accessing the Internet from an Internet service provider (or “ISP”), the IP address will be different every time you log on. We do not use this information to identify you personally. We may use it to administer the Site and the Service and for the Site’s technical maintenance.

Children’s Privacy

Consistent with the federal Children’s Online Privacy Protection Act of 1998 (COPPA), we will never knowingly request personally identifiable information from anyone under the age of thirteen (13) without requiring parental consent, and no part of the Service is directed to persons under 13. Any person who provides their personal information to Cadence 3 represents that they are 13 years of age or older.

The Way Cadence 3 Uses Information

Cadence 3 uses the information that we collect to provide you all of the features and services provided with the Service. We may use or disclose the personal information we collect for one or more of the following purposes:

When Cadence 3 Shares Information

We do not independently use or disclose Personal Information transferred to us by, or on behalf of, a Client or an User for any purpose other than to process that information in order to fulfil our contractual business processing functions, except as required or permitted by law. Furthermore, we take all commercially reasonable steps to safeguard the Personal Information we hold against loss or theft, as well as unauthorized access, disclosure, copying, use or modification, regardless of the format in which the Personal Information is held. The precise nature of the safeguards we employ will vary depending on (i) the sensitivity of the Personal Information at issue, (ii) the format in which it is held, and (iii) the manner in which it is stored.

Cadence 3 may disclose both personally identifiable and automatically collected information to affiliated companies or other businesses or persons to process such information on our behalf, to provide, without limitation, website maintenance and security, to improve services or create new features. We require that these parties agree to process such information in compliance with our Privacy Policy, we use reasonable efforts to limit their use of such information, and we require these parties to use any other appropriate confidentiality and security measures.

Compliance with Laws and Law Enforcement

Cadence 3 cooperates with government and law enforcement officials or private parties to enforce and comply with the law. We may disclose any information about you to government or law enforcement officials or private parties as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including subpoenas), to protect the property and rights of Cadence 3 or a third party, to protect the safety of the public or any person, or to prevent or stop any illegal, unethical or legally actionable activity.

Our Commitment to Data Security

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure.

We use secure server software and firewalls to protect your personally identifiable information from unauthorized access, disclosure, alteration, or destruction. However, please note, the transmission of information via the internet is not completely secure. Although we do our best to protect your personal information, we cannot guarantee the security of your personal information transmitted to our Website; any information you transmit to us and you do so at your own risk. Once we receive your transmission, we make reasonable efforts to ensure security on our systems.

If Cadence 3 learns of a security systems breach, then we may attempt to notify you electronically so that you can take appropriate protective steps. Cadence 3 may post a notice on the Service if a security breach occurs. Depending on where you live, you may have a legal right to receive notice of a security breach in writing. To receive a free written notice of a security breach you should notify us at privacy@cadence3.com.

Change of Ownership or Other Business Transition

In the event Cadence 3 goes through a business transition, such as a merger, acquisition or the sale of all or substantially all of its assets (a “Business Transition”), your membership in Cadence 3 and the Cadence 3 servers containing Your Information will, in most instances, be part of the assets transferred. In such event, you will be notified via e-mail and/or through a notice on our Website and any other appropriate methods prior to the Business Transition, and Cadence 3’s custody of Your Information will be transferred subject to all the terms and restrictions in this Privacy Policy.

Following a Business Transition, Cadence 3 or its successors will continue to use Your Information in accordance with the Privacy Policy under which the information was collected. If, however, we plan to use Your Information in a manner different from that stated at the time of collection we will notify you via e-mail and/or through a notice on our Web site and any other appropriate methods. You will have a choice as to whether or not we use Your Information in this different manner. Whether or not you wish to have Your Information used in this different manner, you will retain ownership rights to Your Information and the ability to delete Your Information at any time. Please note, if you have deleted or deactivated your account with the Services or are an opt-out User, then you will not be contacted, nor will Your Information be used in this different manner.

Log Files and Backups

We use log files, both on the client and server side. The data held in log files includes your IP address, browser type, e-mail application, Internet service provider (“ISP”), referring/exit Web pages, computer platform type, date/time stamp, and user activity. Cadence 3 uses server log data to analyse trends, administer the Services and the Site, and improve service levels. IP addresses are not tied to any Personally Identifiable Information.

The Software has associated log and temporary files that are stored on your local hard drive and on Cadence 3’s servers. These files store Your Account Information, your permissions, preference settings, system notifications as well as other data necessary to operate the Cadence 3 services.

Your Information may also exist temporarily within regularly performed server backups.


We do not and will not, at any time, request your credit card information, your Cadence 3 user name, login password, or national identification numbers in a non-secure or unsolicited e-mail or telephone communication.

Identity theft and the practice currently known as “phishing” are of great concern to Cadence 3. Safeguarding information to help protect you from identity theft is our priority.

Providing, Changing or Deleting Your Information

You may, of course, decline to share your personally-identifiable information with Cadence 3, in which case Cadence 3 will not be able to provide to you some or all of the features and functionality found on the Service. All Users may review, update, correct or delete the Personal Information. If Users completely delete any such information, their use of the Services may be limited or terminated. If you would like us to delete your records in our system, please contact us and we will attempt to accommodate your request. See below for privacy contact information.

Data Retention

We reserve the right to retain your Personal Information or other data collected from you for a limited period of time as a result of your use of the Services to prevent fraud and misuse of the Services.

Security and International Transfer

Cadence 3 is very concerned with safeguarding your information. We employ administrative, physical and electronic measures designed to protect your information from unauthorized access. Your information may be transferred to and maintained on computers located outside of your state, province, country or other governmental jurisdiction where the privacy laws may not be as protective as those in your jurisdiction. You consent to such transfer.

Government Authority

You should be aware that, as with all legal contracts, our Terms of Service and this Privacy Policy could be amended, terminated or modified without the consent of you and/or Cadence 3 by judicial proceeding, court order, in connection with bankruptcy or other insolvency proceedings, or pursuant to other government action. When reasonable and lawful, we will notify you if this occurs.

How do we train and manage our associates?

We educate our employees about our information security policies and practices, and use reasonable efforts to help ensure that our associates comply with these policies and practices. These efforts include: Conducting appropriate background checks of all newly-hired associates; Including information on Cadence 3’s policies in our associate orientation process; requiring employees to complete privacy training; limiting access to Personal Information to associates with a business need for seeing it; ending removing access to systems and facilities upon termination of employee services; ensuring employees for compliance with policies; and imposing appropriate measures for breaches of policies and procedures.

How do we ensure the security of our facilities?

We use highly secure third-party server hosting partners’ to host all our applications.

How do we ensure the security of our information systems?

Information systems include network and software design, as well as information processing, storage, transmission, retrieval and disposal. We employ policies and practices to protect Personal Information throughout its life cycle – from data entry to data disposal. These policies and practices include, among other things:

How long will we retain Personal Information?

We will retain User’s Personal Information for a limited period after the conclusion of the service to fulfil the purposes for which it was transferred to us, or as required or permitted by law. We have established minimum and maximum retention periods, as well as appropriate procedures for the destruction and disposal of Personal Information.

How do we update Personal Information such that it is sufficiently accurate for processing purposes?

You can send us an email at privacy@cadence3.com to request access to, correct or delete any personal information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

Changes and Updates to this Privacy Policy

We may occasionally update this Privacy Policy. When we do, we will also revise the “Last Updated” on our website. For changes to this Privacy Policy that may be materially less restrictive on our use or disclosure of personal information that you have provided to us, we will use commercially reasonable efforts to obtain your consent before implementing the change. We encourage you to periodically review this Privacy Policy to stay informed about how we are protecting the information we collect. Your continued use of the Service constitutes your agreement to this Privacy Policy and any updates.